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AkkaSignal

For real estate agencies

WhatsApp chatbot for estate agents: every lead answered in seconds and booked in

An AI WhatsApp chatbot for your estate agency: it replies to enquiries from property portals and your ads, asks about budget, mortgage and timing, and books the viewing in your calendar. Your agents only talk to serious buyers.

Try free for 7 daysSee pricing

7 days free · No card · No commitment

  • Official Meta API
  • Viewings in Google Calendar
  • No lock-in

Sample conversation

RE
Real estate agencies
online
James

Hi, I saw the 2-bed apartment in Nueva Andalucía on Idealista, €320,000. Is it still available?

21:14

Hi James! Yes, it is. Second floor, 85 m², south-facing terrace and community pool.

21:14

Quick questions so we can help: is it a cash purchase or with a mortgage? And when are you looking to buy?

21:14

Cash, we're selling in the UK. We're over in Marbella the week of the 14th

21:17

Perfect timing. Would Thursday 16th at 17:00 or Saturday 18th at 11:00 work for a viewing?

21:17

Saturday at 11 please, my wife will come too

21:19

Booked. Carlos will show you round. I'll send the exact location and a reminder on Friday 👍

21:19
System action
Viewing booked + lead in CRM
Saturday 18 · 11:00 · Apartment Nueva Andalucía €320,000 · Cash buyer · Carlos

The problem

The portal lead you answer tomorrow has already seen three other flats

Portal enquiries go to several agencies at once. The first to reply wins. While your agents are out on viewings, messages pile up and many never get qualified.

  • Portal leads answered hours later, after they've spoken to another agency.
  • Agents wasting time on browsers with no budget or financing.
  • Viewings arranged through endless back-and-forth, and some no-shows.
  • Owners asking about selling or letting who never get a follow-up.
Unanswered messages3 unanswered
  • D
    Daniel3 h ago

    Hi, does the penthouse on Calle Larios allow pets? It's for rent

  • S
    Sarahyesterday 22:40

    I'd like to sell my villa in Estepona, what could you get for it?

  • M
    Markyesterday 20:15

    Saw the townhouse on your website. Can we view it this weekend?

What you get

Qualify property leads and book viewings automatically

  • First to reply, every time

    Answers every lead in seconds, nights and weekends included, with the property's real details.

  • Qualified before the viewing

    Asks about budget, mortgage approval, area, timing and whether they need to sell first. Your agents get a filtered lead.

  • Viewings in each agent's calendar

    Books into the AkkaSignal calendar or each agent's Google Calendar, no overlaps, with a reminder for the buyer.

  • Win new sellers and landlords

    Handles owners who want to sell or let: takes address, size and condition, and books the valuation visit.

  • Follow-up without chasing

    Automatic follow-ups on day 0, 1 and 3 for silent leads, plus an alert when a matching property comes in.

  • WhatsApp, Instagram and email together

    One agent across every channel with shared history. If a lead moves from the portal email to WhatsApp, nothing gets lost.

  • Your property CRM connected

    Sends every qualified lead to your CRM via API and webhooks, or through Make, n8n or Zapier. HubSpot too.

  • GDPR and tidy data

    Buyer and owner data is handled in line with GDPR. A Spanish company with human support.

Use cases

From portal enquiry to booked viewing

01

Leads from Idealista and other portals

The buyer messages about a listing and the agent replies with the details, qualifies them and offers two viewing slots.

02

Rentals with lots of enquiries

Asks about income, employment, number of tenants, pets and move-in date. Only books viewings for those who meet your criteria.

03

Winning new instructions

Replies to your «Thinking of selling?» ads, collects the property details and books a valuation with an agent.

04

Reactivating your database

Messages buyers who were looking in an area when a new property comes in that fits their budget.

Qualifying leads by hand vs with an AkkaSignal agent

  • Portal lead at 11 pm
    Manual handling: Answered tomorrow at 10 am
    AkkaSignal agent: Reply in seconds with property details
  • Qualification
    Manual handling: 10-minute call per lead
    AkkaSignal agent: Budget, mortgage, area and timing in the chat
  • Booking a viewing
    Manual handling: Lots of back-and-forth
    AkkaSignal agent: Two slots offered and viewing confirmed
  • Lead goes quiet
    Manual handling: Forgotten in the inbox
    AkkaSignal agent: Automatic follow-up on day 0, 1 and 3
  • Owner wants to sell
    Manual handling: A sticky note
    AkkaSignal agent: Details captured and valuation booked
  • Logging in the CRM
    Manual handling: Copy and paste by hand
    AkkaSignal agent: Lead sent to the CRM via API or webhook

How it works

Up and running in 3 steps

  1. 01

    Connect your channels

    WhatsApp via QR in 2 minutes or the official Meta API, Instagram, and the email inbox where portal alerts land.

  2. 02

    Train the agent on your listings

    Import your website or Google profile in one click, or use the Assistant. Set the qualifying questions and which agent covers each area.

  3. 03

    Switch it on

    The agent starts replying, qualifying and booking viewings. Your team sees every conversation and steps in when needed.

Integrations

  • WhatsApp
  • Instagram
  • Email
  • Google Calendar
  • HubSpot
  • n8n
  • Make
  • Zapier
  • Your property CRM via API

In plain terms: what a WhatsApp chatbot for estate agents is

It's an AI assistant that replies on behalf of your agency on WhatsApp, Instagram and email to enquiries from portals, ads, your website or social media. It answers portal leads that reach you by WhatsApp or email, knows the properties you load in, qualifies each lead with the questions you define (budget, mortgage, area, timing) and books viewings automatically in each agent's calendar.

It doesn't negotiate prices, sign anything or replace your agents. When a lead is qualified, when someone wants to make an offer or when there are legal or financing questions, it hands the conversation to a person with all the context.

The goal is simple: nobody waits hours for a reply, and your team spends its time on viewings and closing deals, not on confirming that a flat is still available.

Frequently asked questions

How much does it cost?

From €49/month on Starter (1 business, 2 agents, 2,000 messages). With several branches, Growth covers up to 10 businesses for €149/month. Pay yearly for 20% off.

Is there a free trial?

Yes, 7 days free, no card needed and no lock-in.

Can it reply to leads from property portals such as Rightmove or Zoopla?

Yes, the ones that reach you by WhatsApp or email. If the buyer messages the WhatsApp number on the listing, the agent replies straight away. If the portal sends you email alerts, you connect that inbox and the agent handles the lead from there. It isn't an official portal integration: to automate further, you can send leads in via API or webhooks, with n8n, Make or Zapier.

Can I use the agency's WhatsApp number?

Yes. Connect it with a QR code in 2 minutes or through the official Meta API.

Can people tell it's AI?

It writes naturally in short messages, groups what the client sends back-to-back and shows «typing…». You can have it introduce itself as the agency's assistant.

How does it qualify property leads?

It asks the questions you set: budget, mortgage approval, area, timing or whether they need to sell first. If it's missing a detail or the buyer wants to negotiate, it hands the conversation to one of your agents with full context and notifies you. It never makes up property details.

Does it integrate with my property CRM?

Via public API and webhooks, or through Make, n8n or Zapier. HubSpot too. Each qualified lead can create or update the record in your CRM.

Can it book viewings automatically for each agent?

Yes. Each agent can have their own calendar (built-in or Google Calendar) and you can split by area or by property.

Is it GDPR compliant?

Yes. Data is handled in line with GDPR, and we're a Spanish company based in Granada with human support.

Does it handle international buyers?

Yes. It works in Spanish by default plus English, Italian and German, which helps a lot on the coast.

Be the first to reply to every lead

Try AkkaSignal free for 7 days, no card needed. Then from €49/month, no lock-in.

Try free for 7 daysTalk to us

From 49 €/month · 7 days free

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WhatsApp chatbot for estate agents | AkkaSignal