Aesthetic clinics · Voice, WhatsApp and Instagram
AI agent for aesthetic clinics: answers calls, WhatsApp and Instagram 24/7
An AI agent for your aesthetic clinic that picks up the phone in your own voice while you're in the treatment room, and replies on WhatsApp and Instagram at any hour. It shares prices, explains treatments without promising results, books the consultation and takes the deposit. Medical questions go straight to your team.
7 days free · No card · No commitment
- Answers calls in your voice
- Deposits via Stripe, PayPal or Redsys
- No lock-in contract
Example · Instagram
Hi! How much is lip filler? Saw your reel
Hi Emily! Lip filler with 1 ml of hyaluronic acid is €280, and it includes a review after 15 days.
First the doctor does a free 20-minute consultation to see what volume suits you. Does this week work?
Thursday afternoon could work
I have Thursday 16th at 18:00 or 19:15 with Dr Navarro. To book we take a €30 deposit, deducted from the treatment.
Paying now, I'll take 18:00 😊
All set, Emily. You'll get a reminder the day before. Try to come without lip make-up.
And if they call, the voice agent answers in your own voice, books the appointment and leaves you a summary.
The problem
Enquiries come by phone, by DM and at night. Your team is in the treatment room.
Some people call while your hands are busy with a client; others message right after seeing a reel, outside opening hours. If you take hours to reply, they've already tried three other clinics.
- The phone rings mid laser session, gloves on, and nobody can pick up.
- Instagram DMs asking «price?» left unanswered until the next morning.
- Consultations booked without a deposit that end in no-shows and empty slots.
- Half-used laser packages with nobody reminding clients of the next session.
- MRMegan R.yesterday 23:18
Hi, price for anti-wrinkle on forehead and crow's feet?
- MCMissed call · +44 7700 •• •• 472 h ago
No voicemail left
- Cchloe.skin5 h ago
Do you do laser hair removal packages? How many sessions?
What you get
An AI receptionist for your aesthetic clinic, working 24/7
Answers the phone in your own voice
Picks up calls in your cloned voice (with your consent) while you're with a client, replies in under a second, books the consultation and transfers to a person when needed.
Voice, WhatsApp, Instagram and email, even at 23:00
Answers calls, DMs and WhatsApp instantly; in chat it uses short messages with a «typing…» indicator, just like your receptionist would.
Qualifies before the consultation
Asks about the area, treatment of interest, first time or not, and availability. Your team gets a ready-made summary.
Built-in calendar and Google Calendar
Offers real slots per practitioner and room, and sends automatic reminders the day before.
Deposits taken in chat
Payment links via Stripe, PayPal or Redsys inside the conversation. The booking confirms on payment and no-shows drop.
Calls, Instagram and WhatsApp in one history
If it starts in a DM, carries on over WhatsApp and ends with a call, the agent keeps the context. It also replies to comments on your posts.
Follow-ups and packages
Automatic messages on day 0, 1 and 3 to people who asked but didn't book, and reminders for the next laser session.
Careful with medical topics
Never diagnoses or promises results. Contraindications, pregnancy or medication go to the doctor. Data handled under GDPR.
Use cases
Calls, consultations and packages: use cases
A call while your hands are busy
You're mid laser session when the phone rings. The agent answers in your voice, explains the package, books the consultation and sends you the summary on WhatsApp.
Consultation with deposit
A client asks about anti-wrinkle injections on Instagram. The agent explains the treatment, books the consultation and takes a €30 deductible deposit.
Laser packages and top-ups
Explains the 6-session laser hair removal package, books the first one and reminds the client of each session; four months after anti-wrinkle, it offers a review or top-up.
Reel comments turned into bookings
Anyone commenting «price» on a post gets a reply and an invitation to continue by DM to book.
Manual handling vs online booking with an AI agent
- Phone ringing mid-treatmentManual handling: Nobody answers and the client calls another clinicAkkaSignal agent: Answers in your voice and books the consultation
- DM at 23:00 asking for a priceManual handling: Answered next day, if noticedAkkaSignal agent: Price, explanation and consultation slot in seconds
- Consultation bookingManual handling: No deposit, high no-show riskAkkaSignal agent: Deposit via Stripe, PayPal or Redsys before confirming
- Question about contraindicationsManual handling: Reception improvises an answerAkkaSignal agent: Hands over to the doctor with full context
- Half-used laser packageManual handling: Nobody remembers the next sessionAkkaSignal agent: Automatic reminder with free slots
- Client who asked but didn't bookManual handling: Lost in the inboxAkkaSignal agent: Follow-up on day 1 and day 3
How it works
Up and running in 3 steps
- 01
Connect phone, WhatsApp and Instagram
Forward the clinic's calls to your agent, connect WhatsApp with a QR code in 2 minutes or the official Meta API, and Instagram with your professional account for DMs and comments.
- 02
Train the agent on your clinic
Import treatments, prices and hours from your website or Google profile in one click, or describe them in the Assistant. Choose which topics always go to the doctor.
- 03
Switch it on and monitor
Connect the calendar and deposits. See every transcribed call and conversation in the dashboard and step in whenever you want.
Integrations
- Voice
- Google Calendar
- Stripe
- PayPal
- Redsys
- n8n
- Make
- Zapier
- Your clinic software via API
In plain terms: what a multichannel AI agent for aesthetic clinics is
It's an AI receptionist for your aesthetic clinic that answers calls in your voice and replies on WhatsApp and Instagram using your information: treatments, prices, duration, basic aftercare, opening hours and free slots. It works as online booking: it books consultations, takes treatment deposits with a payment link and sends reminders.
If you were looking for a WhatsApp chatbot for your aesthetic clinic, this covers it, with the phone and DMs in the same place. It is not a doctor: it doesn't assess whether a treatment is right for someone, doesn't diagnose and doesn't promise results. When a clinical question, a contraindication, a reaction or a complaint comes up, it hands the call or chat to someone on your team with the full history.
You decide what it knows, its tone and what it must never say. You can review conversations and call transcripts in the dashboard and take over at any time.
Frequently asked questions
Can it answer my clinic's phone while I'm with a client?
Yes. You forward your calls to the agent and it picks up straight away: it gives prices, books the consultation, transfers to a person if needed and sends you a summary on WhatsApp. Every call is transcribed into the client's record.
Does it speak in my own voice?
Yes, if you want it to. We clone your voice from a few minutes of recording, always with your consent. It replies in under a second and can be interrupted. Voice has a usage-based cost on top of the plan.
How much does it cost?
From €49/month on the Starter plan (1 business, 2 agents and 2,000 messages); every plan includes voice, WhatsApp, Instagram and email. Voice and the official Meta API are billed by usage. Annual billing saves 20%, and you can try it free for 7 days, no card and no lock-in.
Will people notice it's AI?
In chat it writes short messages, groups what people send in a row and shows «typing…»; on the phone it answers without delay and handles interruptions. You can still state it's an assistant if you prefer; that's your call.
What about medical questions?
The agent gives no medical advice. Contraindications, pregnancy, medication or reactions are flagged to your team and the call or chat is handed to the doctor.
Does it reply to Instagram comments too?
Yes. It answers DMs and comments on your posts, and can invite people to continue by private message to book.
Can I use my current WhatsApp number?
Yes. Connect it with a QR code in 2 minutes or, if you prefer, through the official Meta API.
How do I take a deposit for an aesthetic treatment on WhatsApp?
The agent sends a Stripe, PayPal or Redsys payment link in the chat for the deposit amount you've set. The appointment is confirmed once paid. If the booking comes in by phone, it sends the link on WhatsApp after the call.
Is it GDPR compliant?
Yes. AkkaSignal is built by Akkaia Consulting, a Spanish company based in Granada. Data is processed under GDPR, in Europe, and you can limit what the agent collects.
Can a chatbot book appointments for my aesthetic clinic?
Yes. It checks your calendar (AkkaSignal's own or synced with Google Calendar), offers free slots for the consultation or treatment and creates the appointment, by chat or by phone. That gives you 24/7 online booking without your team leaving the treatment room.
Turn every call and Instagram enquiry into a booking
Try AkkaSignal free for 7 days, no card needed: your agent answers calls, WhatsApp and Instagram from day one. Then from €49/month, no lock-in.
From 49 €/month · 7 days free
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