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AkkaSignal

For dental clinics

WhatsApp chatbot for dental clinics that fills your diary

A WhatsApp chatbot for your dental practice that replies at any hour, answers questions about treatments and prices, and books straight into your diary. Reception only handles what really needs a person.

Try free for 7 daysSee pricing

7 days free · No card · No commitment

  • Official Meta API
  • Automatic reminders
  • No lock-in

Sample conversation

DC
Dental clinics
online
Emily Carter

Hi! How much is a hygiene appointment? My gums bleed a bit when I brush

21:14

Hi Emily 😊 A clean is €50 and includes a check-up with the dentist.

21:14

Best to have the bleeding looked at in the same visit, so you leave with a proper diagnosis.

21:14

Ok. Anything this week in the afternoon?

21:16

I have Thursday 17th at 18:30 with Dr Martin, or Friday 18th at 17:00. Which works better?

21:16

Thursday is perfect

21:17

Done. To hold it I'll ask for a €10 deposit, taken off the total. I'll send you a reminder on Wednesday.

Deposit: hygiene appointment
Stripe · PayPal · Redsys
€10.00
Pay
21:17
System action
Appointment booked
Thursday 17 · 18:30 · Clean + check-up · Dr Martin

The problem

Missed bookings and no-shows: what your clinic is losing today

Most patients message after hours or while reception is busy at the front desk. If nobody replies within minutes, they book with the clinic down the road.

  • Late-night messages answered the next morning, after the patient has booked elsewhere.
  • Reception stuck on the phone repeating prices for cleans, whitening or aligners.
  • Empty slots from patients who didn't turn up because nobody reminded them.
  • Implant and aligner quotes that never get a follow-up.
Unanswered messages3 unanswered
  • JP
    James P.yesterday 23:05

    I've got really bad toothache, can you see me tomorrow?

  • SL
    Sophie L.3 h ago

    How much are clear aligners? Can I pay monthly?

  • DW
    Daniel W.5 h ago

    I'd like to book a first visit for my son

What you get

What your clinic gains with a virtual receptionist

  • Replies in seconds, 24/7

    Answers at night, at weekends and at peak times, with short natural messages, just like your reception team.

  • Booked straight into your diary

    Offers real slots for each clinician in the AkkaSignal calendar or Google Calendar and confirms without anyone stepping in.

  • Reminders that prevent no-shows

    Automatic reminder before each appointment, with the option to confirm or reschedule in the same WhatsApp chat.

  • Deposits taken in the chat

    Sends a Stripe, PayPal or Redsys payment link to secure first visits or longer treatments.

  • Emergencies prioritised

    Spots pain, swelling or a broken tooth, offers the first emergency slot and alerts the team when needed.

  • Quote follow-ups

    Automatic follow-ups for patients who asked about implants or aligners and went quiet.

  • Connected to your software

    Sends patients and appointments to your practice management software via API and webhooks, or through n8n, Make or Zapier.

  • GDPR and EU data

    Spanish company, data hosted in Europe, and a hand-off to a person whenever the question is clinical.

Use cases

Emergencies, first visits and check-ups: use cases

01

Toothache emergencies

A patient messages at 23:00 in pain. The agent offers the first emergency slot in the morning and leaves a note for the team.

02

Free first visit

Captures new patients from Instagram or Google, explains what the first visit includes and books it in the same conversation.

03

Clear aligners and implants

Answers questions on duration, guide prices and financing, and books the assessment with a deposit to filter out time-wasters.

04

Annual check-ups

Messages patients who haven't been in for over a year and offers a slot for their clean.

Manual reception vs an AI virtual receptionist

  • Message at 23:00
    Manual handling: Answered tomorrow at 10:00
    AkkaSignal agent: Reply in seconds with an available slot
  • How much is whitening?
    Manual handling: Reception leaves the desk to reply
    AkkaSignal agent: Price, what's included and booking in one chat
  • Patient in pain
    Manual handling: Calls again and again until someone picks up
    AkkaSignal agent: First emergency slot and a team alert
  • Appointment reminder
    Manual handling: One call at a time the day before
    AkkaSignal agent: Automatic, confirmed on WhatsApp
  • Implant quote
    Manual handling: Forgotten in a folder
    AkkaSignal agent: Automatic follow-ups on day 1 and 3
  • Deposit payment
    Manual handling: Bank transfer checked by hand
    AkkaSignal agent: Stripe, PayPal or Redsys link in the chat

How it works

Up and running in 3 steps

  1. 01

    Connect your WhatsApp

    Scan a QR code in 2 minutes or use the official Meta API with the number you already have.

  2. 02

    Train your agent

    Import treatments, prices and opening hours from your website and Google profile in one click, or describe them in the Assistant.

  3. 03

    Switch it on

    Review its answers, adjust the tone and start receiving bookings in your calendar.

Integrations

  • WhatsApp
  • Instagram
  • Google Calendar
  • Stripe
  • PayPal
  • Redsys
  • n8n
  • Make
  • Zapier
  • Dental software via API

In plain terms: what is a WhatsApp chatbot for dental clinics?

It's an assistant that answers your patients on WhatsApp, Instagram or the phone using your clinic's information: treatments, prices, clinicians, opening hours and financing terms. It writes naturally, in short messages, and can book, move or cancel appointments in your calendar.

It doesn't diagnose or replace the dentist. If a patient describes a clinical issue, asks something it doesn't know or wants to speak to someone, the agent hands the conversation to a member of your team with the full history.

What it does is take repetitive work off reception: quoting prices, confirming appointments, taking deposits and following up on quotes. It also sends a WhatsApp reminder 24 hours before each appointment, which helps reduce no-shows at your dental clinic. It works as a virtual receptionist alongside your booking software, so your team can focus on the patients in the chair.

Frequently asked questions

How much does it cost?

From €49/month on Starter (1 business, 2 agents, 2,000 messages). If you run several clinics, Growth is €149/month and covers up to 10 businesses. Annual billing saves 20%.

Can I try it before paying?

Yes. You get a 7-day free trial with no card, and there's no lock-in afterwards: cancel whenever you like.

Can I use the clinic's existing WhatsApp number?

Yes. Connect it with a QR code in 2 minutes or through the official Meta API, depending on your message volume.

Will patients notice it's AI?

It writes like a person: it groups consecutive messages, shows «typing…» and replies in several short messages. You can still say it's an assistant if you prefer.

What about emergencies or questions that need a person?

The agent doesn't diagnose. If a patient describes pain or a clinical issue, or asks to speak to someone, it hands the chat to a member of your team with the full history and tells the patient someone from the clinic will reply.

Does it connect to my dental software?

Through our public API and webhooks, or with n8n, Make or Zapier, you can send patients and appointments to your software. We don't claim native integrations that don't exist: we help you set up the connection.

How can WhatsApp reminders reduce no-shows?

In two ways: the agent sends a WhatsApp reminder 24 hours before so the patient can confirm or reschedule and, if you like, it takes a deposit in the chat with a Stripe, PayPal or Redsys payment link. If the patient moves the appointment, the slot frees up in your calendar.

Is it GDPR compliant?

Yes. We're a Spanish company, data is hosted in Europe and you decide what information the agent asks for and stores.

Can a chatbot book appointments for my dental clinic?

Yes. The agent checks your calendar (AkkaSignal's own or synced with Google Calendar), offers free slots and creates the appointment. It can also move or cancel it if the patient asks.

Does it answer phone calls too?

Yes, with the voice channel: it replies in your clinic's cloned voice in under a second, handles interruptions and transfers to a person when needed.

Never leave a patient without a reply

Try your agent free for 7 days, no card needed. Then from €49/month, no lock-in.

Try free for 7 daysTalk to us

From 49 €/month · 7 days free

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