For schools and training centres
A WhatsApp chatbot for academies that turns enquiries into enrolments
Your WhatsApp chatbot answers questions about levels, timetables and prices at any hour, books the trial lesson and collects the enrolment fee in the chat. You get on with teaching.
7 days free · No card · No commitment
- Official Meta API
- Enrolment via Stripe or PayPal
- No lock-in
Sample conversation
Hi! I need to improve my Spanish before moving to Madrid in spring. Do you have evening classes?
Hi Emma 😊 Yes, we have evening groups from A1 to C1, six students max.
Roughly what level are you? If you're not sure, I can send you a quick 10-question test.
Probably A2, I did a course at uni years ago.
Then A2-B1 Tue/Thu 19:00-20:30 fits well. It's €120 a month and the first lesson is a free trial. I've pencilled you in for Thursday 16 at 19:00. If you want to secure your place, the enrolment fee is €40:
Great, paying now. Thanks!
The problem
Parents and students message on WhatsApp while you're teaching
Enquiries come in during the afternoon and evening, exactly when you're in class or already closed. Whoever doesn't get an answer asks the school down the road.
- Unanswered messages during lesson hours and weekends
- The same questions over and over: prices, levels, timetables, free places
- Trial lessons nobody confirms and students who don't turn up
- Outstanding fees chased by hand every month
- TTom3 h ago
Is there a morning B2 group for the First exam?
- S(Sarah (Oliver's mum)yesterday 22:40
How much is GCSE maths tutoring per month?
- DDanielyesterday 23:05
When does the next intensive course start?
What you get
Automated student enquiries and enrolment via WhatsApp
Instant replies, even at night
Answers in seconds at any hour about courses, prices and free places, in short, natural messages.
Spots level and goal
Asks about year, level or target exam (B2 First, IELTS, entrance exams) and suggests the right group.
Trial lessons in your diary
Books the trial lesson in the built-in calendar or Google Calendar and sends reminders so students show up.
Enrolment paid in the chat
Sends the payment link for the enrolment fee or deposit with Stripe, PayPal or Redsys without leaving WhatsApp.
Fee reminders
Visual workflows remind families about the monthly fee and resend the link if it's still pending.
Follow-up with prospects
Messages on day 1 and day 3 anyone who asked but didn't enrol, and re-engages past students when new groups open.
Connects to your admin tools
Sends students and payments to your school software or spreadsheet via API, webhooks or through Make and Zapier.
GDPR and data in Europe
Student and family data handled under GDPR. A Spanish company with human support.
Use cases
Trial lessons and enrolment for every kind of school
Language school
Runs a quick level check in the chat, suggests a group (A2, B1, B2, C1) and timetable, and books the trial lesson.
Exam preparation
Explains syllabus, exam dates and in-person or online options, and takes the enrolment fee to hold a place.
Tutoring for school pupils
Talks to parents, suggests a group by year and subject, and reminds them about the fee at the start of each month.
Summer intensives
Handles July pre-registrations, collects the deposit and notifies the waiting list when a place frees up.
Manual replies vs automated student support with AkkaSignal
- Enquiry at 22:30Manual handling: Answered the next day, if there's timeAkkaSignal agent: Reply in seconds with groups and free places
- Question about levelsManual handling: A phone call to explain every levelAkkaSignal agent: Gauges the level and suggests the right group
- Trial lessonManual handling: Written in a notebook, never confirmedAkkaSignal agent: Booked in the calendar with an automatic reminder
- EnrolmentManual handling: Cash or bank transfer on the first dayAkkaSignal agent: Payment link with Stripe, PayPal or Redsys in the chat
- Monthly fee overdueManual handling: One message per family, by handAkkaSignal agent: Automatic reminder with payment link
- Prospects who don't enrolManual handling: LostAkkaSignal agent: Follow-up on day 1 and day 3
How it works
Up and running in 3 steps
- 01
Connect WhatsApp
Scan a QR code in 2 minutes or use the official Meta API with your school's number.
- 02
Train your agent
Import your website and Google profile in one click, or tell the Assistant your courses, levels, timetables and prices.
- 03
Go live
Check the answers, decide when a conversation goes to a person and switch it on.
Integrations
- Google Calendar
- Stripe
- PayPal
- Redsys
- Make
- Zapier
- n8n
- Google Sheets via Make
- Your school software via API
Plain and simple: what a WhatsApp chatbot for academies is
It's an assistant that replies on WhatsApp on behalf of your school. It knows your courses, levels, timetables, prices and policies because you train it with your website, your Google profile or what you tell the Assistant.
It automates the repetitive side of student enquiries: gives information, gauges the level, books the trial lesson in your calendar with a reminder, handles enrolment via WhatsApp with a payment link and reminds families about fees. It doesn't teach or run official level exams, and it won't invent groups or prices you haven't given it.
When a family has a specific situation (special needs, a complaint, a scholarship) or asks to speak to someone, it hands the conversation to your team with the full history, so nobody has to repeat themselves.
Frequently asked questions
How much does it cost?
From €49/month on the Starter plan (1 business, 2 agents and 2,000 messages). Pay yearly and get 20% off.
Can I try it for free?
Yes, 7 days free with no card. And no lock-in: if it's not for you, you just stop.
Can I use my school's existing WhatsApp number?
Yes. Connect it by scanning a QR code in 2 minutes or through the official Meta API.
Will people notice it's AI?
It writes naturally, groups consecutive messages, shows «typing…» and replies in short messages. It can introduce itself as a virtual assistant if you prefer.
What if it doesn't know the answer?
It doesn't make things up. It hands the conversation to someone on your team and notifies you.
Can a chatbot handle enrolments for my academy?
Yes, the repetitive part: it explains the course and price, collects the student's details and sends the enrolment payment link via Stripe, PayPal or Redsys in the chat. With a workflow it also reminds families about pending fees. Special cases go to your team.
Can it book a trial lesson on WhatsApp?
Yes. It offers the free slots for the right group, books the trial lesson in the built-in calendar or Google Calendar and keeps the booking on record.
How can I reduce no-shows at trial lessons with reminders?
The agent sends a WhatsApp reminder 24 hours before the trial lesson. If the student says they can't make it, it offers another free slot instead of losing the place.
Does it work with my student management software?
There are no native integrations with every tool, but you can send students, bookings and payments via the public API and webhooks, or through n8n, Make or Zapier.
Is it GDPR compliant?
Yes. Data is processed under GDPR, and we're a Spanish company based in Granada with human support.
Don't let another enquiry slip away
Try your agent free for 7 days, no card needed. Then from €49/month, no lock-in.
From 49 €/month · 7 days free
Related industries
- Physiotherapy and health clinicsBook initial assessments, sell session packs and cut no-shows on WhatsApp.
- Gyms and sports centresAnswer membership questions, book free trial classes and win back inactive members on WhatsApp.
- Dental clinicsAnswer patients instantly, fill empty slots and cut down on no-shows.
- WhatsAppAn AI agent that answers, books and collects deposits on WhatsApp, any time of day.